Are you tired of an unproductive staff that feels stifled by your existing cubicle layout? Are you ready for a change in your office environment but are not in a position to move just yet? Have you ever thought consulting with an office space planner? A new cubicle layout can create give both the privacy needed to be efficient as well as the flexibility to conform to any space you need to fill. Do not worry about the lack of square footage any longer, for cubicles are no longer the generic boxes of the past. Modern cubicles offer many customizable options to ensure your employees have everything they need with the swirl of a chair. Before you fill out that order form though, peruse over the five most common issues found when integrating cubicles into an office space.
Integrate Collaborative Space Into Personal Space
We all know that space is a commodity in the office, so making room for everyone is a high priority. However, when planning your new cubicle layout, do not forget about integrating spaces that will be large enough to hold staff conferences, or areas in which employees can step away from their personal space to collaborate with other employees. Also, be sure to include spaces to hold that important client meeting or job fair. Do not let your office turn into a cubicle farm!
Take a close look at how often each department communicates with all other areas. Develop a cubicle layout where each department is not only together, but also relatively close to the other departments with whom they interact most often. Keep in mind that the less time employees spend away from their desks, the more time they spend producing.
Make Teammates Accessible
While cubicle layout is of vital importance, so is individual cubicle design. Evaluate your employees to be aware of how they communicate with each other. Functioning in the heart of the digital age, you might notice your employees are utilizing emails, texts, or instant messaging features. Ask yourself, is this because they are separated too much? If your staff is more inclined to have face-to-face conversations with each other, this is where customizing your new cubicles is important. Keep your cubicle walls low enough to enable conversation, but not too low thus depriving privacy.
When working with our space planners on your new cubicle layout, be sure to consolidate your departments together. Ensuring that all employees of each department are within close proximity of each other is one of the most effective ways to ensure productivity. You certainly do not need Jane from Accounting 6 cubicles away from her teammates. She would have to waste precious time walking over to her fellow accounting personnel or constantly send emails to keep up to date with the department’s objectives. Instead, place your teams together to protect the company’s most valuable resource–time.
Separate Break Areas from Production Areas
If you do not already have a designated break area, be sure to include a “work free zone” in your new cubicle layout. When employees take a lunch or coffee break a significant distance away from their workstations, they feel as if they are actually taking a break. Generally, employees perform at higher levels throughout the work day when they completely leave their workstations during break time.
Now that you know your needs, it might be a good idea to see if your staff has any special requests for their new workspaces. With so many options available–including wall mounted filing systems, cabinetry, doorways built into panel systems–modern day cubicles can meet any office’s needs and desires. Relay these requests to your Cubiture space planner so that your entire team will feel as if they have played a significant role in developing the new cubicle installation.
It is not a cliché, but rather a truism, that happy employees are more productive employees.