AU101 Filing Systems

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Everything You Need to Know About Filing Systems

Filing cabinets aren’t anything new. They’ve been around for generations. The fundamentals of design haven’t really changed all that much, but now there are new filing systems with different configurations and finishes that help them function better and look great doing it.

You may have a little paperwork or a lot, but you always need a tidy, organized space to store it. Here is a guide to help you decide which system is best for the way that you do business.

Filing Cabinet Construction

By and large, filing cabinets are made of durable steel. That’s the material you’ll find in most designs. Steel is impact resistant, and when it’s treated with the right finish, it won’t rust. So even in a humid climate, you won’t have to worry about corrosion, which could otherwise damage the cabinet and materials inside.

Other materials include heavy-duty plastics and wood. But plastics don’t have the strength of steel, so they’re more often used for small storage. Wood can warp and come apart at the joints. The solution to either of those problems is a steel frame to give the cabinet solid bones.

Types of Filing Cabinets

For every type of paperwork, there’s a cabinet that’s built to store it safely. Vertical cabinets are the classic style. They’re deep with long drawers. Some are one drawer high, but they can be quite tall with several drawers. Vertical cabinets accommodate both legal and letter size hanging files, depending on which type of hanging file insert is used in the drawers.

Lateral files are shallower than verticals. Files are usually oriented perpendicular to the front edge of the cabinet, so when you open a drawer you have access to everything at once.

Lateral cabinets can be great space savers because the drawers need less clearance to open. Other styles include rotary, which have several different types of design and operation, and flat systems with wide, deep drawers for storing large items such as blueprints.

Filing System Designs

Some offices only need a few independent cabinets, and there are numerous sizes and drawer configurations available. In offices with lots of paperwork, a modular system might be a better choice. High-density, modular filing makes better use of available space. The cabinets rest on tracks, which let you slide them together and access only the one that you need.

Modular systems have design possibilities to work with different office arrangements, and the staff at Cubiture can demonstrate how they function. Some have front-facing cabinets arranged two or more rows deep. Cabinets slide left or right, opening up access to the cabinets in the back rows as needed.

Some stand in rows with the left or right end of the cabinets facing out. When you slide a cabinet along the track, you create a walk path between rows for accessing the files. Other configurations are also possible.

Decorative Filing Cabinet Finishes

Although filing systems are primarily about function, of course you want them to look great. That’s why there’s a wide range of powder coat paint finishes that complement any office color scheme. This finish resists scratches and fingerprints, and it cleans up easily. It also protects the steel from corrosion.

Laminates are another great option for looks, mar resistance, and easy cleaning. Cubiture has solid color laminates and other finishes such as stone patterns, similar to what you’d find on a kitchen countertop.

Wood veneers make any filing cabinet or system look substantial and warm. They’re available in finishes to match the rest of your decor, and they clean the same as any other wood furnishing in the office.

Cubiture’s filing systems range in cost from a few hundred dollars for a single cabinet to several thousand and up for a modular system. And with the different design possibilities, the sky really is the limit. For the budget minded, we have used and refurbished choices that look and work great, too.

Filing systems are primarily about function. They give you a dedicated, organized station to store everything from letters and bills to project folders, drawings, blueprints, and the all-important restaurant carry-out lunch menus.

When you’re in the market for a new filing system for your office, check out what Cubiture has to offer. Our space planners can help you design the right system, and our installers make sure it works the way that you need it to. Give us a call today at 713-412-0900 for a free quote.